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Markup Calculator & Gross Profit Guide (+ Quick Conversion Charts)

In this article, I’ll explain gross profit percentage and markup, AND I’ll give you 2 free “Quick Conversion Charts” to print and carry with you to quickly calculate markup and gross profit percentage.

To succeed in business, it’s important to understand two key concepts: gross profit (margin) and markup.

Let’s start with some definitions.

What is Gross Profit?

Gross profit is a measure of profitability. It shows gross revenue minus the direct costs of producing or delivering a product or service.

Gross profit provides insight into the profitability of a company’s core business activities. (I.e., it excludes indirect costs such as marketing, administrative expenses, and taxes.)

It is a key indicator of how efficiently a company produces and sells its products and services.

How Do You Calculate Gross Profit?

Gross profit is calculated by subtracting the cost of goods sold (COGS) or cost of production from the total revenue generated from sales for a project, division, or total company.

The formula for calculating gross profit is:

Total Revenue – Cost of Goods Sold (COGS) = Gross Profit

Example: If your total revenue on a project was $1,000,000 and your cost of goods sold was $650,000, your gross profit on that project would be $350,000

Total Revenue: $1,000,000 – Cost of Goods Sold: $650,000 = Gross Profit: $350,000

Gross Profit Percentage (Margin)

Gross Profit Margin is shown as a Percentage

In plain English, this is the percentage of money you’ve made from selling goods or services – after subtracting the cost of producing those goods or services.

Gross profit percentage is calculated by dividing your gross profit by the total revenue for the company, then multiplying the result by 100 to show it as a percentage.

(Gross Profit / Total Revenue) * 100 = Gross Profit Percentage

To use the previous example:

(Gross Profit: $350,000 / Total Revenue: $1,000,000) * 100 = Gross Profit Percentage: 35%

You want that percentage to be as high as it can reasonably be. The higher your gross profit percentage, the healthier your business and the more profit you’ll take home at the end of the day.

Now, let’s look at markup.

What is Markup?

Markup is a pricing strategy used to determine how much you should charge for a product or service based on its cost.

It is usually expressed as a percentage (or a fixed amount) added to the cost to arrive at the selling price.

Markup is what you add to project costs

If you want to know the markup percentage on a particular job, divide the gross profit by the cost of goods sold (COGS) for that job, then multiply the result by 100 to see it as a percentage.

(Gross Profit / Cost of Goods Sold) * 100 = Markup Percentage

To calculate the markup percentage for our example:

(Gross Profit: $350,000 / Cost of Goods Sold: $650,000) * 100 = Markup Percentage: 53.8%

In other words, every dollar of cost was marked up by 53.8% to generate a gross profit of $350,000 on the project.

OK, that’s a lot of math. What if we simplify this by reviewing…

How To Use Markup In Your Business

Most companies choose a markup percentage they want to charge on every project. They need enough Gross Profit to pay for their overhead and still make a healthy profit. (Remember that the cost of goods sold doesn’t account for overhead.)

Choosing and applying a markup percentage is one quick and easy way to help determine how much you should charge for a project based on knowing your costs for that project.

In our example, the company might have determined they want to apply a 53.8% markup (we recommend choosing a rounded percentage 🙂) on every dollar they spend in costs, yielding the $350,000 gross profit on the $650,000 they spent for project costs.

Gross Profit Percentage and Markup Percentage Illustrated

Use this reporting example to see your Gross Profit. If you divide your Gross Profit by the Cost of Production, you will see your average Markup %.

  • Does your Gross Profit provide enough dollars to cover your company’s overhead costs and still provide the net profit you need?
  • Have you been charging enough?

Cost Markup and Gross Profit Margin is Critical to Profitability

Don’t want to bother calculating YOUR numbers by hand? Use this handy calculator!
Drop in your numbers for a project (or for your company) and see the results…
Free Gross Profit Margin & Markup Calculator

CLICK HERE to see HOW TO USE your Gross Profit & Markup Calculator

Using a Markup Calculator Conversion Chart

Use the following reference charts to easily convert between Gross Profit and Markup. Be sure to use a Markup calculator as you estimate costs and pricing for individual jobs.

Gross Profit Based on Markup Calculator

When you mark your costs up by the % in the first column, this shows your Gross Profit %.

Markup-Markup to Gross Profit-quickchart_A

Markup Calculator – Required Markup To Achieve Gross Profit Goals

To achieve the Gross Profit % shown in the first column, mark your costs up by the % shown in the second column.

Markup-Gross Profit to Markup-quickchart_B

If you enjoyed this article, you’ll also love “5 Ways to Use Job Costing To Increase Your Gross Profits.”

Tip from Diane: Many of my clients like to print these Markup calculator charts in color. Some like to place them in sheet protectors or even laminate them!

Want more tips? Check out our Facebook page!

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