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The Ultimate Showdown (Part 1): Types of Financial Services

Ultimate Showdown: Types of Financial Services

When you hear the term “ultimate showdown“, it might not (at first) conjure images of the types of financial services needed by construction companies and their owners. That’s why Diane and Mita have teamed up for a totally DIFFERENT (and very positive) “Ultimate Showdown” about the topic. This Ultimate Showdown (part 1) video gives you …

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Business Overhead Expenses

Business Overhead calculator + graph

Calculating overhead can be tricky, but QuickBooks can help you calculate and monitor your business overhead expenses more efficiently and effectively. Business Overhead Expenses: What They Are and How To Calculate Them Have you ever wondered exactly WHAT business overhead expenses really ARE? Do you know what YOUR business overhead expenses are? Or how to …

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Manufacturing Overhead: How to Calculate Labor Cost by Job

Manufacturing Overhead Costs To calculate Manufacturing Overhead by Job, be sure to include both manufacturing direct labor costs and manufacturing overhead labor costs. How To Calculate Labor Cost One key in calculating the labor cost portion of your manufacturing overhead is understanding the difference between manufacturing direct labor costs and manufacturing overhead labor. Which of …

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Paying QuickBooks Bills with a Credit Card or Vendor Credits

Use Credit Card to Pay Bills in QuickBooks

Paying your QuickBooks Bills can be easier (even pain-free!) – when you use your software to its fullest capacity. QuickBooks Pay Bills with a Credit Card Company owners and bookkeepers often use credit cards to pay QuickBooks bills. Those who appreciate the convenience of purchasing items or paying bills using credit cards often ask how …

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How to Use QuickBooks Job Costing Features to Achieve Your Gross Profit Goals

Job Costing In QuickBooks QuickBooks is designed to help you plan, measure, and monitor company and job results. You can even use QuickBooks Job Costing Features to Achieve Your Gross Profit Goals! Use its management reporting tools to immediately SEE operating and financial results. Proactively correct problems – before they spin out of control – …

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Top 7 Reasons Business Owners Call a QuickBooks ProAdvisor

ProAdvisor Advice Signpost

Why You Need A QuickBooks ProAdvisor Based on 20+ years of being a QuickBooks ProAdvisor, here are the top 7 reasons businesses contact me for assistance. See if any of these scenarios sound like what you may be facing in your company… As a business owner, you learn through trial and error what makes your …

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How to Use QuickBooks More Effectively: 10 Tips

How to use QuickBooks Most Effectively

How to use QuickBooks most effectively can be a challenge. But, to help you, here are a series of QuickBooks “how-to” tips from BuildYourNumbers.com! How To Use QuickBooks Do you use QuickBooks to manage your accounting? For years, mid-sized and small-business owners have found QuickBooks Desktop, QuickBooks Online, and Enterprise Solutions to be the most …

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How to Set (& Keep!) Your Hierarchical View in QuickBooks Lists

Hierarchical View in QuickBooks Do you have QuickBooks lists structured to show in a Hierarchical View? (Think “outline” with headers and sub-elements.) For instance: In your Customer:Job list, do you have a “header” as a Customer and sub-elements as Jobs? (If not, you may want to do so…) Open your Item List. Do you have …

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Labor Costs Profit Tip #4: How You Can Stop Overruns in Labor Costs

Labor Costs Are a Risky Part of Your Business. Make an Immediate Impact on Your Bottom Line by Heading off Costly Labor Over-runs Before They Get Out of Hand. 7 Ways to Reduce Labor Costs Know and use your true, fully burdened labor costs when estimating. Increase estimating accuracy by using costs based on specific employees (or averages …

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Job Estimate Tip: Use Fully Burdened Labor Rates

How fully-burdened job costs yield more accurate estimates

Labor Profit Tip #1: For More Accurate Job Estimates, Include Fully Burdened Labor Costs for Each Employee What Will The Labor on That Job REALLY Cost? When You Don’t Include Fully Burdened Labor Cost Info, You May Be In For A Surprise… If you’re not using fully burdened labor costs for every employee’s work included …

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QuickBooks Payroll: 5 Major Benefits

QuickBooks Payroll makes payday much easier

Yes, your initial QuickBooks payroll setup can take some time and requires attention to detail. BUT manual payroll processing requires even more work – and you have to do it over – and over – and over… Which sounds like the better choice?    QuickBooks Payroll Ask any 10 small and mid-sized business (SMB) bookkeepers and …

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How to Squeeze More Profits Out of Every Construction Job With Job Costing

How to squeeze more profits out of every job

Job Costing – The Difference Between Profitable Construction Companies and Those Who Struggle Unfortunately, in my 25+ years of experience working with construction business owners, one thing has become painfully clear to me. There are two types of construction business owners: Those who are using job costing reports and using them well and Those who …

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Markup Calculator & Gross Profit Guide (+ Quick Conversion Charts)

In this article, I’ll explain gross profit percentage and markup, AND I’ll give you 2 free “Quick Conversion Charts” to print and carry with you to quickly calculate markup and gross profit percentage. To succeed in business, it’s important to understand two key concepts: gross profit (margin) and markup. Let’s start with some definitions. What …

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Gross Profit Percentage: How To Calculate It and What It Tells You

Percentage of Completion as Efficiency indicator

Knowing how to calculate and interpret your Gross Profit percentage (margin) helps keep your profits high and your costs low. Learn how today… What is Gross Profit Percentage? Gross Profit percentage is a measure of profitability that shows your percentage of earnings AFTER you subtract the cost of “producing” those products or services. However, that …

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Job Costing Increases Profits

Use job costing to dramatically increase profits

What is Job Costing? Job costing, also known by some as job order costing, is an accounting method used to track the costs associated with a specific job or project. This method is typically used in industries where goods or services are produced based on a specific customer order, and each order or job has …

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Broken Database Links In Your QuickBooks Data File – Part 3

Fixing Data Damage in QuickBooks Company Files to Prevent QuickBooks Crashing How to Locate and correct damaged data and transactions in your QuickBooks data file. From time to time, QuickBooks data files become damaged or corrupted, which could cause QuickBooks to crash when opening or working in the company file. We know from experience how …

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Broken Database Links In Your QuickBooks Data File – Part 2

How to verify your QuickBooks data file and rebuild your QuickBooks data file

The QuickBooks Data File Verification Feature Re-sorting Your QuickBooks List The first step in repairing QuickBooks data links in your QuickBooks Desktop or Enterprise files is to re-sort your QuickBooks list. Learn how here. Once you have re-sorted your QuickBooks list, if you are still suffering from broken database links in your QuickBooks data file, you’ll …

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Custom Fields in QuickBooks

Custom Fields to Customize QuickBooks Desktop

5 Ways to Tailor, Tag, & Track Specialized Information QuickBooks Custom Fields Have you explored the many ways to use Custom Fields in QuickBooks?  If not, you’ll likely be surprised at how this feature can vastly expand the “trackability” of specific data that’s unique (and, often, vitally important) to your company. Would it be helpful …

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QuickBooks Account Reconciliations & Discrepancies

Feeling Great when you Resolve QuickBooks Account Reconciliation Discrepancies

Company owners sometimes ask me:  “Should balance adjustments arising from account reconciliation problems cause me any concern?”  Do QuickBooks Account Reconciliation Discrepancies Matter? Account reconciliation is crucial; here’s why… You want to be certain that you and your bank, credit card companies, and lenders agree on the amounts shown in your books. (If not, you …

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How To Calculate Gross Profit Margin and Net Profit Margin

Every business owner needs to know how to calculate their gross profit margin (%) and net profit margin (%). After all, it’s what shows you how much profit you’re making! As a business owner or bookkeeper, the most important numbers you’ll ever need to know may very well be your profit margins. There are two …

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12 Benefits of Running a More Profitable Company

Want your company to be more profitable? Almost all business owners are constantly working to make their company more profitable. And that’s a good thing, right? It probably is, as long as you achieve it morally and ethically. But is it worth it? Here Are 12 Benefits of Running a More Profitable Company These benefits …

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Wrong Date On A QuickBooks Transaction?

Wrong Date on Quickbooks Transaction

How to change a date on a QuickBooks transaction Changing a date on a QuickBooks transaction is an easy task. Simply click the date field in the transaction, then choose the correct date from the calendar that pops up. But wait, before you change the date on a transaction, you need to consider a much …

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Underbilling Calculation for Employee Labor: Free Labor Calculator

under billing calculation

How Much Are You Losing From Undercharging for Employee Time? This Free Calculator Helps You Estimate!  Underbilling for Employee Labor? Here’s what that’s costing you! Free Labor Calculator Here’s a free calculator to help you do the math. If you are underbilling for employee labor, use it to discover how much revenue you may lose …

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Setting Up Payroll Schedules in QuickBooks

QuickBooks Payroll and Payroll Schedules

One of your early tasks as a payroll administrator or when you convert to QuickBooks Payroll will be to establish payroll schedules in QuickBooks for your employees. Here’s how. Setting Up Payroll Schedules in QuickBooks Payroll administration can be complex and time-consuming. It requires precision and tremendous attention to detail. Because your employees are counting …

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QuickBooks for Contractors – Using Items for Job Costing

This post about QuickBooks’ Items is excerpted from our more extensive training video that’s included in our Construction Accounting & Management Program (CAMP). QuickBooks Items: Automating Job Costing for Construction Companies QuickBooks Items enable construction companies to automatically track and report on the financial detail underlying what’s REALLY going on within the financial side of …

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Elevate Your Business with Cloud Access

Elevate Your Business with Cloud Innovation

Jake Reeves (Cloud Productivity Expert – Summit Hosting) joins Diane Gilson to illustrate innovative ways to use “anytime/anywhere” cloud access services. Why this matters to you: You’ll see how “elastic scalability” and “resources-on-demand” can help you collaborate between team members, securely share data and company information, and grow your business. Watch this seminar to see …

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Bulletproof Accounting and Long Term Business Survival

Diane Gilson and Daryl Urbanski-Bulletproof Accounting

Bulletproof Accounting for Long Term Business Survival Diane and host of The Best Business Podcast, Daryl Urbanski, reveal proven “success habits” that small and medium-sized business owners can use to leapfrog the competition and thrive. Why this matters to you: In this podcast, Diane delivers some simple (and high-value) startup and accounting system tips that …

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QuickBooks Online Payroll Features: Complete Guide & Benefits

Computer and Payroll related objects

Key Points QuickBooks Online Payroll provides three plans with different features to suit various business requirements. Payroll setup is easy with automatic tax calculations and simple employee data entry. Users can run payroll as often as desired and enjoy features like same-day direct deposit and tax filing. Complying with federal and state laws is made …

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How Cloud Hosting Really Works With Quickbooks Desktop – Transcript

Real life Cloud Tech with Diane and Jake

In this video, you will learn the power of cloud hosting for QuickBooks Desktop and see a demonstration of how easy and effective it is to manage QuickBooks using a cloud hosting service. Why this matters to you: If you are a QuickBooks Desktop user, cloud hosting is a powerful service that enables essential functions …

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QuickBooks Sunset on May 31 – What does it mean for your business?

QuickBooks Sunset-Pro-Premier-Enterprise impact

Will the QuickBooks Sunset Impact My Accounting or QuickBooks Desktop Services? QuickBooks “Sunset” only applies to 2021 (and earlier) versions. Until May 31, 2024, you can get QuickBooks desktop customer support and add-on services for Pro, Premier, and Enterprise Solutions 2021, 2022, 2023, and 2024. However, if you are still using a 2021 version of …

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A Tale of 4 Companies: A Job Cost & Gross Profit Drama (Part III)

job-cost and gross profit percentage

How Bookkeeping Supports Job-Cost & Gross Profit Measurement at Paul’s Perfect Projects, LLC If you haven’t already read them, you’ll probably want to visit Part I and Part II of this “Tale of 4 Companies: A Job-Cost & Gross Profit Drama” before starting the following “Part III.” In Part III, Paul & Dave have just …

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Before You Sign: Pre-Construction Contracts and Agreements

Before you sign - Pre-Construction Contracts and Agreements

This webinar reveals proven strategies and practical tips about pre-construction contracts and agreements – so you can jump-start the success of your construction projects before you commit to taking on a job. Watch this “Pre-Construction Contracts and Agreements” video with Michael (Discover why these contracts and agreements give you a jump-start on upcoming jobs!)  …

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Job Costing is Critical for Construction Companies – Transcript

Job costing is critical in construction

In this video, Diane Gilson is asked a series of questions about job costing, its importance for construction companies, and how to implement it. Why this is important: Job costing is the foundation of effective construction projects and company management. Without effective job costing systems that provide accurate and detailed job costing information, companies will …

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How Cloud Hosting Really Works With Quickbooks Desktop

Real life Cloud Tech with Diane and Jake

QuickBooks Desktop Cloud Hosting Jake Reeves (Director of Sales at Summit) joins Diane as she does a live (and “real-life”) demonstration of how cloud hosting REALLY works for QuickBooks desktop! Why this matters to you: See how you can set up your own cloud hosting “desktop.” Get answers about how cloud hosting can work for YOUR …

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Job Costing is Critical for Construction Companies

Job costing is critical in construction

Diane and Bracken Anderson (from busybusy) recently had a great interview-style meeting where we explored why job costing is critical for construction companies. Why this matters to you: When you understand what job costing is and how to get started with it, you can then focus on your winning jobs. And that means more profits for …

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Using AI to Reduce Manual Data Entry Costs and Errors

MakersHub - Reduce time spent on accounts payable by 90%

Using MakersHub AI to Reduce Accounting Costs Diane and MakersHub founders Charley Howe and Phong Ngo demonstrate how you can reduce the time your company spends on accounts payable – by 90%! This live demo with Diane, Charley and Phong reveals how you and your company can wave goodbye to detailed manual entry for Bills, Approvals, …

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Conquer Construction Chaos

Conquer Construction Chaos webinar with ECI and BuildYourNumbers

3 Innovative Options to Conquer Construction Chaos Whether you’re a trade contractor in the electrical, plumbing, or HVAC specialties, a remodeler or custom builder, or in charge of dispatching technicians, this session is designed with your needs in mind. Discover how to Conquer Construction Chaos using three cutting-edge software solutions (ECI BuildTools, Bolt, and Thermogrid.) …

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Above vs. Below the Line Markups – Transcript

Above vs Below the Line Markup

In this revealing transcript of the “Above vs. Below the Line Markups” video, Diane Gilson demonstrates two scenarios for determining your markup percentage based on where you account for production overhead costs on your P&L. While neither method is wrong, the second one builds more costs directly into the bid price, resulting in a more …

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Above vs. Below the Line Markups

Above vs Below the Line Markup

Diane Gilson’s insightful video, “Above vs. Below the Line Markups,” featured on our QuickBooks Mystery Theater, delves into the critical decision of where to place production overhead costs in financial reports and its impact on pricing strategies. She poses the fundamental question: Should these costs be above or below the Gross Profit line? The video …

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The Worst Training You Can Buy (And Waste Your Time On)

You Found the Perfect Seminar… It’s the training resource you’ve been looking for to make the changes you want in your company. The main problem – your QuickBooks company file was set up wrong from day one. You’ve been making do, but haven’t been getting the job-costing information you need. Now you’ve found the solution …

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Calculating & Controlling The Cost of Chaos

Calculating and Controlling the Cost of Chaos

From our Better Numbers – Better Business™ management series… Diane and Ken Horst demonstrate real-life examples of how you can spot common (fixable!) profit leaks so your business can become more effective, more efficient, and more profitable. Why this matters to you: You’ll discover an inexpensive, easy-to-use tool that can help you run the same …

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11 Ways to Take the Pain & Suffering Out of Tax Time

How To Solve the Tax Time Nightmare If you’re someone who dreads January, February, March – and beyond – because those months seem to turn into “Franken-tax” time, you may be asking yourself: “How do other companies do it? What would it be like if I was ALL DONE with tax-related chores by the middle …

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Insights About QuickBooks Project Management Apps

QuickBooks Project Management Apps - Pro, Cons, and Insights

QuickBooks Project Management Apps – Pros, Cons & Insights Managing construction projects can be complex, and finding the right tools is key to your success. Have you ever wondered if a project management app (plug-in) might be right for you? (You may have already heard of apps such as JobTread, CoConstruct, BuilderTrend, BuildTools, and ECI’s …

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Using AI to Reduce Manual Data Entry Costs and Errors – Transcript

MakersHub - Reduce time spent on accounts payable by 90%

In this interview, you will learn about an AI tool that will help companies reduce accounting costs and errors by automating the process of entering bills, approving invoices and making payments. Why this matters to you: In most companies, a large percentage of accounting efforts goes into the tedious and error-prone process of manually entering …

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