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Streamline Your Business with QuickBooks Inventory Software

Let BuildYourNumbers.com explain why you should use QuickBooks-compatible inventory software to integrate and streamline your systems. Do you have an inventory? If so, how do you keep track of that inventory? Whether you’re already using inventory accounting software or keeping track of your inventory through lists, spreadsheets, or year-end adjustments, I’m about to show you …

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Calculating Labor Burden and Profits – Introduction: An Example

Labor Burden or Payroll Burden equals employee cost in additionto gross payroll

Labor Burden: If you’re struggling to understand and measure your Labor Burden and its effect on profit, these articles by Diane Gilson will teach you how to do it. We’ll start with some quick definitions of labor burden and how to calculate it, followed by a real-life example so you can see how it’s done. …

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Avoid the Gross Profit Rollercoaster

The Gross Profit Rollercoaster Podcast

In this interview, Diane and Dave Sullivan (host of The Roofer Show podcast) dive into what Diane calls the “Gross Profit Rollercoaster.” They explore why ‘highs and lows’ happen in a business (when the numbers aren’t lining up), and how to avoid those ups and downs. Why this matters to you: As Dave says, “You …

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Avoid the Gross Profit Rollercoaster Transcript

The Gross Profit Rollercoaster Podcast

In this interview, Diane and Dave Sullivan (host of The Roofer Show podcast) dive into what Diane calls the “Gross Profit Rollercoaster.” They explore why ‘highs and lows’ happen in a business (when the numbers aren’t lining up) and how to avoid those ups and downs. Why this matters to you: As Dave says, “You …

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Labor Cost Calculator: How It Helps QuickBooks & Enterprise Users

Labor Cost Calculators and QuickBooks Business owners who use QuickBooks or Enterprise accounting software can benefit greatly from the built-in job costing features, such as its ability to assign payroll and payroll tax costs to jobs – but there is one major flaw built into those ‘normal’ job cost reports that you need to know …

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Top Accounting Blogs

The accounting blogs listed below are some of the most reputable and informative online. I wanted to create a quality resource for people seeking any additional accounting advice, so below you’ll find what I believe to be some of the top accounting blogs. As an endorsement, I’ve created a badge for them to display so that …

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Construction Job Costing

Use construction job costing for more profitable jobs

Yes, you may believe that job costing is a challenging facet of construction accounting! But with the right training and customization, you can easily master QuickBooks to achieve your goals! Why Construction Job Costing Matters Contractors and manufacturers must be able to accurately predict, record, and control the cost of each job. You’ll need to …

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Top 5 Tips for QuickBooks Experts Know (and You Should Too)

New to QuickBooks? Feel like you’re all alone? Well, you’re not! Every new user could use tips to get them started in QuickBooks… You’ve started your new business from scratch and know you need to really get a handle on your numbers. Maybe you’ve been recruited by a family member – or hired by a business owner …

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Learn How To Use QuickBooks Online

Are you one of the many small-business owners taking on your own accounting? Let QuickBooks desktop help you like it’s helped millions others. In recent years, many small- and midsize-business owners have been steering away from using trained accountants for their financial needs and, instead, have taken on the responsibility internally – either by doing …

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QuickBooks Payments: Easier, Faster ‘Money-in-the-Door’

QuickBooks Payments or Merchant Services - Get Paid from your desktop, a customer invoice, or mobile app

When you make it easier for your customers to buy from you – and pay you – two things typically happen: your sales increase, and you get Quickbooks payments faster. That means enhanced cash flow and fewer collection calls. Plus, a side benefit is that customer satisfaction is often higher when goods or services have been …

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Labor Profit Tip #3: Your Gross Profit Numbers May Be Misleading

Labor Burden Information Tip #3: To See Accurate Job-Cost Reports, Assign Labor Burden Costs to Each Job. If you’re looking for ways to make your company more profitable, getting a handle on your fully burdened labor costs is a critical place to start because it can show you how to: Estimate labor costs more accurately, Price jobs to …

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A Tale of 4 Companies: Gross Profit & Job Cost (Part IV)

Communicating the Schedule Keeps Job Costs on Target to Hit Gross Profit Goals

Targeting Gross Profits: How Estimators and Project Managers Focus on Goals & Job Costs at Paul’s Perfect Projects If you haven’t already read them, you’ll probably want to visit Part I, Part II, and Part III of this “Tale of 4 Companies: A Job Cost & Gross Profit Drama” before beginning the following “Part IV”. As we …

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Labor Burden & Profits – How Much Do My Employees Cost?

Labor Burden & Profits: How Much Do My Employees Cost?

This article by BuildYourNumbers.com will teach you more about what you need to know about labor burden and its effect on profit. What exactly is it? How Does it Impact My Business? “Do my employees really cost this much?” While you probably have a good handle on your employees’ hourly wage or salary costs, and know …

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Labor Profit Tip #5: The Secret to Making Better Hiring Decisions

Labor Burden Information Tip #5: Make Better Hiring Decisions by Thoroughly Understanding Potential Additional Costs Bad hiring decisions can have a devastating effect on your bottom line, so you want as much objective data at your fingertips as possible before you hire. You can use labor burden calculation information as a starting point when it’s …

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7 Reasons To Love QuickBooks Desktop Assisted Payroll

Fast easy payroll with QuickBooks Desktop Assisted Payroll-

QuickBooks Desktop Assisted Payroll is our payroll service of choice at Info Plus Accounting. Because we ‘eat our own (QuickBooks) dogfood,’ we know the quality of this product. And we nearly always recommend Assisted Payroll to our clients. Why do we typically recommend this product to our clients? Here are my top seven reasons: 1. …

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Tale of 4 Companies: A Gross Profit & Job Cost Drama (Part II)

Paul (of Paul’s Perfect Projects, LLC) tackles the gross profit problem by showing Dave his Estimate vs. Actual variance reports. (If you haven’t already read it, you’ll want to visit Part 1 of this “Tale of 4 Companies: A Job Cost & Gross Profit Drama” before jumping into the following “Part II”…) Paul’s Approach to …

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Troubleshooting QuickBooks Issues

Troubleshooting QuickBooks

QuickBooks & Enterprise Solutions are, generally speaking, stable, logical, and powerful programs.

When something isn't working properly, however, it's very easy to lose perspective and get upset or angry with the software.

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Labor Burden and Profits: The Connection l BuildYourNumbers.com

Labor burden is an essential element to determine accurate job costs

If you’re struggling to understand or measure your labor burden and its effect on profit, let BuildYourNumbers.com help you with our job cost and accounting tutorials. Labor Burden & Profits: Connect the Dots! Got employees? If so… What’s it cost to put them “into the field”? What should you be charging for their time? Should …

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Accounting for Construction

Construction accounting is a unique type of accounting that requires specific financial management tools. Here’s what you need to know. Construction Accounting… As the owner of a remodeling or custom building company, you likely bring a huge list of abilities and talents to your daily work life! From the tangible job skills to the energy …

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Gaining Control Through Job Cost Accounting

Learn how job cost accounting can help small-business owners take control over each job and their profits through cost and profit analysis. As a small-business owner, one of the best ways you can track the real progress of your business is through job cost accounting. In other words, if you keep track of your income …

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Basic Accounting Concepts Explained

Starting or taking over your business’ accounting system can be confusing. So, let’s start by introducing some basic accounting concepts, principles & terms. First, it’s good to ask yourself, “Why is accounting an essential building block in my business?” Most people assume this is true and leave it at that. But in more concrete terms, …

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Top Five Reasons To Use Inventory Software for Your Small Business

Learn how inventory software can help your small business save time and money over the long term. Small-business owners have to keep track of their inventory just like all other businesses, but with fewer resources available to them. You could try to track inventory by keeping a list in a notebook or on a spreadsheet, …

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What Does Financial and Accounting Software Offer a Small Business?

Have you ever wondered how financial & accounting software could benefit your business? Learn to manage your own finances with QuickBooks… Every business faces the challenges associated with accounting. But for mid-sized and small businesses especially, the challenges associated with managing money can mean the difference between success and failure. As a small-business owner, you …

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Be More Successful Day-to-Day Through a Management Accounting System

Learn how to implement a management accounting system – so you can make informed business decisions each day! Did you know there are different types of accountants and accounting viewpoints? Many business owners don’t. There are a handful of different kinds of accounting systems, but the two main kinds are management accounting and financial accounting. …

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Why Choose QuickBooks Desktop for My Small Business Accounting System?

Choosing an accounting system for your small business? Read about the flexibility, usability, and comprehensive features included in QuickBooks desktop software. As a small (or mid-sized) business owner, you’re faced with multiple options when it comes to choosing the best business accounting system for your company. You’ve probably even searched online for small-business financial accounting …

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5 Ways To Make Your Construction Business More Profitable With QuickBooks

COGS in the business machine

Finding clients and providing products and services – that’s just the beginning! Here’s how to be more profitable with QuickBooks… Successfully managing your own company means that you need to get profitable – and stay that way. Unfortunately, many business owners don’t realize how their day-to-day financial info impacts their profits. To achieve consistent profitability, …

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Types of Accountants

Types of Accountants

This article by Dan Rooks describes the various kinds of accountants and their roles.  Info Plus President, Diane Gilson, contributed some thoughts and background information. Dan is co-founder and CEO of Decisive Systems, Inc., a software company that measures the operating cost of heavy equipment. Besides creating “Tools to make smart machine owners smarter”, DSI also …

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An Integrated Accounting System – How Your Business Will Benefit

As a small or mid-sized business you only need one cost-effective, integrated accounting system to effectively manage your financial operations… Have you made the jump to manage your own accounting? If so, have you found yourself lost in a sea of financial software? In fact, you really don’t need those five or six manual systems …

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Raising Your Profits Through Job Cost Reporting

Job cost reporting can reveal the true costs and profits for each job as they happen, allowing you to fix issues before they cost you. Are you keeping a close eye on your materials costs, ‘shopping’ for the best deals on equipment, and managing employees so that they are making more money than they actually …

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The Many Faces of Construction Job Costing

happy with job costing system

Income minus expenses equals gross profit. Your gross profit is the amount you use to run your company and create profits. Job-costing is how you can track the income and the costs you incur to perform each of your jobs. It’s how you get to see the gross profit you earn on each of your projects. Your perception of what you want to see from a job-costing system may be very different than another business owner’s concepts. Why? Because there is no single prescription that fits everyone’s needs.

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Broken Database Links In Your QuickBooks Data File – Part 1

Broken database links in QuickBooks desktop cause problems

Broken database links can cause problems with your QuickBooks data file(s)… QuickBooks® Pro, Premier, and Enterprise Solutions desktop software programs are databases that could (potentially) include broken database links. What and Why? The underlying software (database) for your company file includes your records and transaction fields that are “tied together” with various pointers and links. …

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9 Ways to Take the Pain & Suffering Out of Tax Time

It’s That Time of Year Again – TAX TIME! And guess what? I’ve been working with clients who have been turning their numbers over to their tax accountants starting the middle of January! Do you dread January, February, March – and beyond – because those months seem to turn into “Franken-tax” time? Are you asking …

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A Tale of 4 Companies: A Job Cost & Gross Profit Drama (Part V)

Investigate unusual numbers to track down problems

If you haven’t already read them, you’ll probably want to visit Part I, Part II, Part III, and Part IV of this “Tale of 4 Companies: A Job Cost & Gross Profit Drama” before beginning the following “Part V.” We’re joining Paul (owner of Paul’s Perfect Projects LLC), Walt (Production Supervisor at Paul’s), Jenn (Estimator …

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It Just Doesn’t Make Sense!

“Why aren’t we making more money? We’re busier than ever, I’m working harder than ever, but things just aren’t coming together like they should!” If this story sounds or feels familiar, you may want to sit in on this meeting to pick up some ideas on how to create Estimate vs. Actual Reports… It Just …

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15-Months in Your Business Year? How & When Will You Invest Them?

Business Planning Group

January to December… Our calendar encourages us to divide our personal and business lives into those 12-month chunks of time.  But what could happen if we decided to break out of that traditional mind-set – especially when it comes to business planning?        My “15-Month-Year” Business Planning & Coaching Session I recently sat in …

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Purchase Orders Are Critical – Here’s Why…

Sample Purchase Order to clarify, document and save money

… My Canadian friend and colleague, Bryan Kaplan of Construction Consulting, recently sent an email about an experience with Purchase Orders that was so insightful I asked if I could share it with you. This quick read will provide you with a handful of Quick Wins! The Saturday Text… It was 11 pm on a …

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9 Job Shadowing Benefits

What might you be able to accomplish for your company if you create employer or employee shadowing teams for a couple of hours? Or even a couple of days? Employer or Employee Job Shadowing – Could It Work For YOUR Company? A client recently told me that she wasn’t as pleased with the performance of a couple …

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Using QuickBooks as your Construction Payroll Software

Keeping tracks of hours, union wages, social security, & workers comp can be difficult. Let specific construction payroll software help. If you run a remodeling or construction company with employees, you know that those employees are an essential element of your business. How else would you get client jobs completed for clients in a timely …

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Why You Need to Know Your True Cost of Labor

Calculating your true cost of labor seems straightforward: compensation plus benefits should equal how much you’re spending on labor, right? Wrong. Unfortunately, business owners don’t have it that easy. There’s much more to determining whether an employee’s time is being put to maximum benefit for a business, and without a true cost of labor that …

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Accounts Payable Information – Achieving a Clean Set of Numbers

Your Accounts Payable information needs to be accurate (i.e., “clean”) if you want to use the results to help gauge the financial health of your company. “Accounts Payable” Explained… Even if you are new to business, you may have heard the term “Accounts Payable.” If you haven’t worked as a bookkeeper or accountant, here’s an …

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How Can You Benefit from a Training Program About QuickBooks?

Do you ever wonder if you’re using QuickBooks to its fullest potential? Check out a training program for QuickBooks to learn how to make it work for you. Are you one of the millions of businesses using QuickBooks for in-house accounting? Do you ever find the program frustrating? Do you ever wonder if you’re using …

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Choosing a QuickBooks ProAdvisor? 13 Crucial Questions to Ask

Download your Choosing a QuickBooks ProAdvisor eBook… Recently, a participant in one of the online forums that I like to ‘attend’ asked “What should I look for when I choose my next accountant?” As a QuickBooks ProAdvisor who’s worked with many different clients within the construction, manufacturing, and various other industries (and ‘in the wake’ …

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9 Best Practices for QuickBooks Payments

These best practices for QuickBooks payments can improve your profitability as well as the speed and accuracy of your incoming and outgoing payments. In the case of best practices for QuickBooks payments, the rewards are clear. Pump up your cash flow. (More cash-on-hand means less-stressed owners + happier, more-responsive vendors.) Eliminate costly late fees and …

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Why Nick Might NOT Get His Business Loan…

Ever wondered if you could receive more useful and meaningful reports from QuickBooks? Good financial information is not just a matter of convenience! Nick is finding out that what he DOESN’T know about his financial system could pose a major setback to his business… Nick’s “Unique” Profit & Loss Statement “Wow, this is about the longest …

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A Tale of 4 Companies: A Job Cost & Gross Profit Drama (Part I)

Can you really affect your gross profit by setting up a job costing system? Is it worth the time, energy, and effort involved to measure and track your numbers? Let’s visit with the owners of four (hypothetical) companies; then decide for yourself which owner’s shoes you’d prefer to step into… As background to the story …

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QuickBooks Memorized Transactions + Pizza – Can They Really Improve Your Memory?

How do QuickBooks’ Memorized Transactions relate to pizza? Join Sheila as she experiences an eye-opening and rewarding “Pizza-Lunch-n-Learn” with her friend, Gail…  Overwhelmed With Bills and Emails and P.O.s and Invoicing… Sheila sat at her desk, staring at the stack of emails, Purchase Orders, and Bills she’d need to sort through and enter before she could …

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QuickBooks Online User Permissions and Choices

QuickBooks Online User Permissions When it’s time to set your QuickBooks Online User Permissions, here are the choices you’ll see in the Plus version. QuickBooks Online User Permissions enable you to choose what users can see (access) and do (permissions) within the program. Company Administrator Permissions In QuickBooks Online Company Administrators have all access rights …

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